CARS & COFEEE (SOUTHERN ARIZONA)

SPONSOR TERMS & CONDITIONS

HOSTED BY: ITULE FOUNDATION

By becoming a sponsor of the Cars and Coffee hosted by Itule Foundation, you agree to the following terms and conditions.

1. Sponsorship Contribution

  • A sponsorship fee of $500 is required to confirm your participation.

  • Payment must be made no later than one week before the Event date.

  • Funds will be used to support the event’s logistics and foundation goals, as well as furthering our mission.

2. Sponsorship Benefits

As a sponsor, you will receive the following:

  • Social Media Shoutouts: Weekly mentions on our social media platforms starting one month before the Event.

  • Email Shoutouts: Weekly mentions in our email communications leading up to the Event.

  • Featured Name: Your business name or logo prominently displayed in the entrance catalog provided to all attendees.

  • Event Shoutout: Acknowledgment throughout the Event by the host.

  • Exclusive Setup Area: Premium booth or setup space in a high-traffic area at the Event venue.

3. Sponsor Responsibilities

  • Sponsors are required to provide their own resources for their booth or setup area, including but not limited to tables, chairs, banners, and promotional materials.

  • All marketing materials must be submitted for approval by the Organizer prior to the Event.

4. Payment Terms

  • Payment is due no later than one week before the Event date and is non-refundable, except in cases of Event cancellation (see Section 7).

  • Payment can be made via [payment methods, e.g., check, online transfer, etc.].

5. Indemnification and Liability

  • The Sponsor agrees to indemnify and hold harmless the Itule Foundation and the venue in which the event is hosted at, along with their employees, agents, and volunteers, from any and all claims, damages, or losses arising from the Sponsor’s participation in the Event.

  • The Sponsor is solely responsible for any property or materials they bring to the Event.

6. Marketing and Promotions

  • The Organizer retains the right to use the Sponsor’s name, logo, and promotional materials in all marketing efforts for the Event.

  • Sponsors may not advertise products or services that conflict with the Event's mission or values.

7. Event Modifications or Cancellation

  • The Organizer reserves the right to modify or cancel the Event due to unforeseen circumstances, including but not limited to natural disasters or government restrictions.

  • In the case of Event cancellation, sponsorship fees will be refunded in full.

8. Agreement to Terms

By sponsoring this Event, you confirm that you have read, understand, and agree to the terms and conditions outlined above.